Washington County Clerk Office
Washington County uses a unified Clerk / Auditor / Recorder office instead of separate district clerk and county clerk offices. Donna White is listed by the county as Clerk / Auditor / Recorder, and the same courthouse office supports court services, recording, jury work, public notices, licenses, passports, budgets, and audit functions. That office name matters because a person looking for court papers may see the county call the office "County Clerk," "Recorder," or "Clerk / Auditor / Recorder" depending on the service page being used.
The clerk's court role is not identical to the Recorder role. Court case information is searched through Idaho's iCourt Portal, a courthouse kiosk, or a request to the clerk's office where the case was filed. Recorded documents use the county's separate Recorder system. Marriage licenses are issued through Recorder services, while divorce case files and decrees are court records. Washington County residents should separate the request by record type before calling or visiting.
The county's Clerk / Auditor / Recorder landing page shows the broad office scope, including court services, elections, indigent services, licenses, passports, public notices, and Recorder services.
Washington County Clerk / Auditor / Recorder
Clerk: Donna White
256 E Court Street
Weiser, ID 83672
208-414-2092
Fax: 208-414-3925
Monday-Friday, 8:30 a.m.-5 p.m.
Washington County Clerk Deputy Split
The county staff directory is useful because it names separate district and magistrate deputy roles under the same elected clerk. Lori Perry is listed as Deputy - District. Crystal Watts and Cindy Erickson are listed as Deputy - Magistrate. Candice Schimmel is Lead Deputy - District / Jury, and Jamie Young is Lead Deputy - Magistrate. Brenda Lee is Chief Deputy / Auditor / Court Supervisor, while Lorri Nakamura is Deputy - Social Service / Jury Commissioner. That structure helps explain why a felony or divorce file may be routed differently from a misdemeanor, traffic, small claims, eviction, or probate matter.
The court deputy split also tracks Idaho's unified trial court structure. Washington County is in Idaho's Third Judicial District. District Court handles felony cases after filing or bindover, larger civil cases, divorce cases, and appeals from magistrate decisions. The Magistrate Division handles traffic infractions, misdemeanors, preliminary felony hearings, small claims, evictions, probate, and many family matters. For a broad court case search, use the statewide portal first, then call the district or magistrate counter if a document or certified copy is needed.
The county's staff listing is shown on the Washington County County Clerk page. The staff directory image below comes from that same county source.
The deputy titles do not create separate clerk offices. They identify which part of the unified office is most likely to handle a request.
Washington County Clerk Record Access
Clerk record access depends on whether the request is for court case information, a document from a case file, a recorded instrument, or a marriage license. The county District Court page links to court case research, while the Idaho Judicial Branch explains that public case information starts in iCourt and records from a court case may require a courthouse kiosk or a request to the clerk's office where the case was filed. That is the main fallback when a public search result does not show the actual document image.
- Online court case information: use the Idaho iCourt Portal for Smart Search, hearings, and criminal or traffic payments.
- In person: use the courthouse counter or kiosk at 256 E Court Street in Weiser during weekday business hours.
- District-level phone help: call the District Court / Clerk line at 208-414-2092.
- Magistrate-level phone help: call Magistrate Court at 208-414-2232 for magistrate matters.
- Recorded documents: search the Recorder database, then email the Recorder for needed official copies.
- Law-enforcement records: use the Sheriff's Records Department, not the clerk, for sheriff reports or related public-records requests.
The District of Idaho federal clerk contact page is a separate federal court source and does not replace Washington County clerk access for local Idaho District Court and Magistrate Division files.
Washington County Recorded Documents
Recorded documents use a different system from court case files. The Recorder page directs users to the Washington County Recorded Documents Search and explains that official copies are available from the Recorder's Office. This channel is useful for recorded instruments such as deeds, mortgages, releases, plats, surveys, UCC filings, judgment or lien index entries, and other recorded papers. It should not be treated as a full court case search, and it will not replace iCourt for a divorce, criminal, civil, probate, or traffic case file.
The county's Recorder page is the source for the copy instructions and fee schedule. The official recorded document search is hosted at recording.washingtoncountyid.gov.
| Search Field | Type | Required | Use |
|---|---|---|---|
| Instrument # | Text | One field required | Search by a known recording number. |
| Document Type Filter | Selectable filter | No | Includes categories such as deeds, mortgages, plats, releases, surveys, UCC financing statements, and judgment/liens. |
| Name | Text | One field required | Search by party or associated name. |
| Description | Text | One field required | Search indexed description text. |
| From Date / To Date | Date range | No | Narrow the recorded-date range. |
Search results may show instrument number, recorded date, page count, recording source, associated name, document type, and description. Payment is required before official copies are sent.
Washington County Certified Copies
Certified copies are used when a person or agency needs a copy with official verification rather than a plain printout. Court certified copies come from the clerk's office for the court where the case was filed. Recorded-document copies come from the Recorder. A Washington County Clerk certified copy request should identify the case or recorded instrument with as much detail as possible, because public search results and document access do not always show the same fields.
- Identify the record type first. Use iCourt for court case information or the Recorded Documents Search for recorded instruments.
- Collect the case number, instrument number, party names, document type, and filing or recorded date if known.
- Contact the District Court / Clerk at 208-414-2092 for district matters, Magistrate Court at 208-414-2232 for magistrate matters, or the Recorder channel for recorded documents.
- Ask whether the copy can be provided from a clerk request, a courthouse kiosk, or the Recorder copy process.
- Confirm the fee before sending payment. Recorder copies are priced by page, and certification or seal fees may apply.
- Request a certified copy, not a plain copy, if the document must be used for court, title, banking, DMV, Social Security, or another official purpose.
Note: Public portal access does not guarantee document download access, especially for sealed or restricted court material.
Washington County Clerk Request Details
Official county sources did not provide a single universal court-record request form for all Washington County case records. A good clerk request still follows a common set of fields because the office needs to match the request to a case or recorded document, quote the correct fee, and determine whether the record can be released under Idaho court access rules.
| Field | Required | Notes |
|---|---|---|
| Case number or instrument number | Best if available | Use iCourt for case numbers or the Recorder search for instrument numbers. |
| Party names | Yes | Include full names and any known role such as plaintiff, defendant, petitioner, decedent, grantor, or grantee. |
| Document type | Yes | Examples include decree, judgment, order, letters, deed, release, survey, or recorded certificate. |
| Filed or recorded date | If known | A date range helps separate people with similar names. |
| Plain or certified copy | Yes | Certified copies require official handling and may include a seal or certification fee. |
| Delivery and contact details | Yes | Provide a phone number or email so the office can confirm fees and payment before sending copies. |
Washington County Clerk Fees
The strongest local fee source is the Recorder fee schedule, effective July 1, 2018. It lists recording, copy, certificate, survey, and marriage-license charges. Washington County official sources did not locate a county-specific court-case copy or certification fee schedule for all court files, so court-copy fees should be confirmed with the clerk before ordering. Recorder fees are still important because many users reach the Clerk / Auditor / Recorder when they need recorded-document copies, certificates under seal, or a marriage license.
| Item | Amount / Note |
|---|---|
| Official copy of recorded document | $1 per page |
| Certificate under seal | $1 |
| Comparing and certifying prepared copy | $0.50 per page |
| Marriage license | $28 cash |
| Most instrument recording, first page | $10 |
| Additional recorded-document page | $3 |
| Deeds, grants, and transfers up to 30 pages | $15 |
| Trust deeds, mortgages, and listed related instruments | $45 |
| Reconveyance or mortgage release | $15 |
| Power of attorney recording | $25 |
| Survey filing | $5 |
| Copy of survey | $4 |
| Court-case copy or certification fee | Not located in official county sources; confirm with the clerk. |
Washington County Clerk Source Screens
The remaining clerk images are included because they show the county and official systems a requester is likely to use. The first source is the official recorded-documents search, which is separate from iCourt and is used for recorded instruments.
The second source is the Clerk / Auditor / Recorder office page, which shows why the office is broader than a court clerk counter.
